HVH Hire Agreement

Harlaston Village Hall

Registered Charity Number 518175

Hire Agreement

This hire arrangement is between Harlaston Village Hall Committee (‘the owners’) AND (‘the hirer’) _______________________

Address:

Contact number:       Email:

Booking details

Event Title/ Purpose

Type of booking:           one off                 weekly                  monthly               regular

Please circle

Date(s):

From:                          Until: 

Approximate number of people attending function:

Access to the kitchen required. YES   / NO

Number of hours required:                                                                       Deposit required:

Booking Reference: (To be filled in at time of submission)

I confirm that I am over 18 years old and have been provided with the ‘Terms and Conditions of Hire’ dated April 2026 and the Safeguarding Policy. I have read these and agree to comply with them.

I confirm that as the hirer, either I, or my nominated authorised adult, will be present throughout the hire period.

Name:                                                                                 Date:                                                              

The deposit is required at the time of booking.

The full Hire charge is due on the date of hire.

Cheques should be made payable to.  Harlaston Village Hall

Send to: Matt Hinton

Or pay electronically to:

Account Name: Harlaston Village Hall

Nat West Bank 

Sort Code: 60-21-50

Account number: 60420634

Please quote your booking reference

Note

Rates include heating, lighting and the use of the main hall.

Harlaston Village Hall Management Committee may require a security bond deposit of £100 payable in advance of the hire. (This will be returned after the function subject to Hire Conditions being followed) 

Breakages must be reported and the hirer may be required to pay for damages

An additional deposit of 20% of the booking fee is required to secure booking. Please note if the booking is cancelled within 7 days of hire your deposit may be forfeit. 

Please note 15 minutes prior to the start time is allowed for setting up, please ensure that the hall is vacated no later than 15 minutes after the time stated as finish time. The hall should be left neat and tidy, including putting any rubbish out in the correct bin.